Time management: tailor made your to-do list

Time management is critical on GTD that is very common topics, here are some advises from my favorite bloggers. And I’ve personally implement all these traits to see how they helped me with.

Scott Young: Weekly/Daily Goal

Create to-do list on weekly & daily basis, and review every week to make sure tasks to be finished;

It greatly helps on keep checking the daily progress on what we planned (from weekly plan), but I often overestimate myself and unable to finish all to-dos daily. I had too many things wanted to do but too little time available!

Leo Babauta: Zen to Done (ZTD)

Set 3 MITs (Most Important Tasks) everyday, keep it simple in order to focus on what important rather than overloading.

It sounded so great too make me focus on the important tasks, but my life is very routine, my MITs would normally the same at everyday. So, identifying the importance (or essentials) seemed not to be necessary. Thus the ZTD is less functionality on my case.

Cal Newport: Five Minutes a Day

By reading the “How to Become a Straight-A Student” by Cal Newport, it recommended more than a to-do list to manage the daily tasks. In his book, he interviewed many straight-A students in order to find out the secrets of effective studying, it was interesting that many students created daily to-do list but end up failure, they struggled and swamped with to-dos.

For example, they put 10 to-dos in a day but actually could only accomplished 3 items, they usually overestimated themselves. On the other hand, all straight-A students created their daily to-do list with time theme.

I personally pretty like this approach, as I used to plan too much tasks  that I couldn’t managed (even that they all similar on every day). So, I’ve decided to implement this trait for a week, it worked fine.

As you read from my previous post, I live with busy schedule, my major available hours for PDev would be 3 hours/day given 4-5 hours for sleeping. It would be quite easy to arrange to-dos for these couples of hours.

However what about the tasks I did whenever I’m available? Such as I read when I’m on the way to office/home if I’m not sleepy. Or I read/blog when I’m not busy at work (don’t tell my boss!).

Also, there is no clear picture on my progress, I miss my weekly plan!

Therefore I combined all three together: Scott Young + Leo Babauta + Cal Newport. Let’s see what happen…

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A quick trait of being motivated

At the beginning of this blog, as usual as my past year, I decided to write down all my plan at the computer, I didn’t even think to print it out (it sounds cool that everything run at e-format).  I’m, still, using jorte apps at  my smartphone for scheduling. It is very convenience as I can keep amending and  updating with Google.

For the Weekly/Daily Plan, I used to write at an Android apps “Doit.im” which was under GTD format and able to syn with my PC at home & office.

However I was not enjoy in using this since it was very rigid that allowed to input text only. I couldn’t use symbols, drawing & tables….a bit boring!

After years and years of goals failure, that I ended up forgot all about my so called “Resolutions”, I started to think how to keep my passion. Thus I would like to create my personal binder file in personal development.

During my searching on personal development, I found some interesting sharing on (all from female, don’t know why): organization. Some of them even shared that they created a binder file on personal growth, I could see how excited when they were introducing their binder file (or sometimes in a notebook/planner format). Then I though “It looks so cute and interesting, why don’t I create one for myself?”.

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Study with Full Time Job: Time Management Disaster

Nowadays, people keep studying after university graduated, we urge to obtain a post-graduate or professional qualification. Many HK people work full time + overtime + studying after work, such as MBA, MSc, ACCA, CPE, CPA….

I personally went through around 6 years in the life of (working + OT + studying), I didn’t think it was tough, especially when I was studying something I interested. I was actually quite enjoyable taking those courses. But I did spend almost all my personal life and time on the part-time studied.

Below, I would like to share my study time disaster….

source: psychologytoday.com

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