Ways to stay focus – Part 2

After the last article that we discuss about the external section of how to focus, we are now going in depth: the internal section.

Let’s first define what is the internal here: it is the physical and mental aspects of your body. Apart from the external environment, you should be able to fully control these internal section.

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Ways to stay focus – Part 1

Why there are some people more productive? They are just able to work faster… Why?

One of the reasons is about concentration, usually we are easily be distracted during working (or studying), it is definitely important for how we stay focus.  This article is the part one on helping you how to focusing your mind.

The ways of focusing are basically divided into 2 sections, the 1st section is about external — Environment.

If you want to keep focus at your office, this part might not help you much as most setting of the environment is probably out of your control. But if you are a student,  working as home office, or study after work. You can being focus by simply changing the environment. Here are some tips:

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Time management: tailor made your to-do list

Time management is critical on GTD that is very common topics, here are some advises from my favorite bloggers. And I’ve personally implement all these traits to see how they helped me with.

Scott Young: Weekly/Daily Goal

Create to-do list on weekly & daily basis, and review every week to make sure tasks to be finished;

It greatly helps on keep checking the daily progress on what we planned (from weekly plan), but I often overestimate myself and unable to finish all to-dos daily. I had too many things wanted to do but too little time available!

Leo Babauta: Zen to Done (ZTD)

Set 3 MITs (Most Important Tasks) everyday, keep it simple in order to focus on what important rather than overloading.

It sounded so great too make me focus on the important tasks, but my life is very routine, my MITs would normally the same at everyday. So, identifying the importance (or essentials) seemed not to be necessary. Thus the ZTD is less functionality on my case.

Cal Newport: Five Minutes a Day

By reading the “How to Become a Straight-A Student” by Cal Newport, it recommended more than a to-do list to manage the daily tasks. In his book, he interviewed many straight-A students in order to find out the secrets of effective studying, it was interesting that many students created daily to-do list but end up failure, they struggled and swamped with to-dos.

For example, they put 10 to-dos in a day but actually could only accomplished 3 items, they usually overestimated themselves. On the other hand, all straight-A students created their daily to-do list with time theme.

I personally pretty like this approach, as I used to plan too much tasks  that I couldn’t managed (even that they all similar on every day). So, I’ve decided to implement this trait for a week, it worked fine.

As you read from my previous post, I live with busy schedule, my major available hours for PDev would be 3 hours/day given 4-5 hours for sleeping. It would be quite easy to arrange to-dos for these couples of hours.

However what about the tasks I did whenever I’m available? Such as I read when I’m on the way to office/home if I’m not sleepy. Or I read/blog when I’m not busy at work (don’t tell my boss!).

Also, there is no clear picture on my progress, I miss my weekly plan!

Therefore I combined all three together: Scott Young + Leo Babauta + Cal Newport. Let’s see what happen…

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Making productivity: to-do tasks

I have to admit that last post was a bit boring, I’ve been running several new habits that my time management is a bit confused (time management should be another topic that we will go through). Last post shown how to define and setup goals. But, Goal setting =/= Goal achieving !

There are certainly tons of things we need to do afterward, an action plan is necessary to create that providing the whole picture of the goal achievement. It should contains the tasks, expected completion date, resources required, and target.

Here I’m trying to use myself as an example. Let’s see how I work on for that…

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